iqs Software GmbH
DE-77815 Bühl (Baden)
Tel: +49 7223 28148-0
Fax: +49 7223 28148-100
Every company procedure generates new documentation, and the more complex the task or procedure becomes, the more data will be created, not to mention written correspondence, drawings, pictures and videos too. All individual documents must be meaningfully managed, archived and be freely available to retrieve throughout the company. This is the exact process that iqs Document Center (DC) handles with its three building blocks.
Documents are scanned in or imported from Explorer via drag and drop. To facilitate document retrieval, the information context can be defined. Each file goes through a release process where predefined classifications and criteria are set. Employees can then search, view or print the documents via the Intranet viewer.
Stored data files can be easily retrieved through different search criteria: in tree structure, by name, attribute, context or description, graphical navigation, full text search and similarity searches. This ensures that nothing gets lost.
All printable documents are automatically converted into a PDF-format in the background. This maintains the original document file formats and therefore fulfils the legal requirements for a digital archive. Each document is unique and therefore exists only once in the data storage system – however, by linking documents, the document can be retrieved simultaneously from different folders. Should the document be altered, these changes are automatically visible to all viewers. This process eliminates typical problems regarding different document versions as the document will always be up to date; the saved history of individual versions can also be accessed.